SCHEDULE OF RETENTION PERIODS

1. Board Records

   Subject	Minimum Retention Period
   Annual Report	Indefinite
   Board policy	Indefinite
   Committee reports	Indefinite
   Minutes	Indefinite
   Notice of meeting and agenda	5 years
   Oaths and declarations of trustees	For term of office

2. Financial Records

   Accounting: ( District Office)	Minimum Retention Period
   Accounts payable and receivable	6 years
   Annual budget and supporting documents	Indefinite
   Auditor's reports	Indefinite
   Cancelled cheques	6 years
   Cheque duplicates	2 years
   Debenture and bylaw register	Indefinite
   Debenture and coupons redeemed resolution required prior to destruction)	3 years after audit
   Financial and statistical statements	Indefinite
   Ledgers, synoptics, subsidiary ledgers, journals	Indefinite
   Purchase orders and invoices	7 years
   Quotations and relative correspondence	1 year
   Receipts issued	6 years

3. Banking

   District Office and School	Minimum Retention Period
   Bank statements	6 years
   Deposit books	6 years
   Loans – authorization of	1 year or term of loan
   cancelled notes	6 years
   Stop orders	1 year

4. Personnel/Payroll: ( District Office)

   Subject	Minimum Retention Period
   All records and data relating to any employee (application, appointment, TD1, etc. – any records)	Indefinite
   Applications and job competitions	1 year after position filled
   Complaints or investigations of personnel	Indefinite or as per personnel collective agreement
   Payroll sheets	Indefinite
   Records of payroll remittances (garnishees, superann., UIC, Inc. Tax)	3 years
   Salary agreements	Indefinite
   Time cards	3 years
   TD-4 and Summary	3 years
   W.C.B. Claims	Indefinite

5. Buildings and Property: ( District Office)

   Subject	Minimum Retention Period
   Appraisal and inventory records	Indefinite
   Authorization for expenditure of capital funds	Indefinite
   building plans and specifications (with related changes, guarantees, bonds, liens and valuable correspondence)	Indefinite
   Land titles, deeds and plans	Indefinite
   Records of payroll remittances (garnishees, superann., UIC, Inc. Tax)	3 years
   Mortgages and leases	1 year after expiration of term
   Capital expenditure plans, OICs	10 years

6. General Administration: ( District Office)
7. School Records

   Subject	Minimum Retention Period
   Permanent student records	55 years from the date the student withdraws or graduates from school