GLOBAL POSITIONING SYSTEMS (GPS) EQUIPMENT IN DISTRICT OWNED VEHICLES

Background

The District is committed to ensuring the safety of employees, the protection of its property and the efficiency of its operations. In order to achieve these and related objectives, the District authorizes the use of global positioning system (GPS) equipment in District-owned vehicles. 

The District recognizes its legal obligations to adopt responsible practices regarding the collection, use and disclosure of personal information about its employees and is committed to ensuring that the use of GPS is in full compliance with the Freedom of Information and Protection of Privacy Act (“FIPPA”). 

Procedures

1. Use
   1. GPS units may be installed in all District owned vehicles.
   2. GPS units may be used to record vehicle functions and locations.
2. Security
   1. Only a designated employee or agent of the District will install, repair or remove GPS units.
   2. Tampering with any GPS unit to render the unit non-functional and/or inaccurate is strictly prohibited.
3. Viewing of GPS Information
   1. GPS information will only be viewed by District staff with a direct involvement with the recorded GPS information, or employees or agents responsible for the technical operations of the system (for technical purposes only).
4. Use of GPS Information
   1. Trip information will facilitate services; troubleshoot problems; detect and protect against error, fraud, criminal activity; and, provide evidence and protection for accident claims.
   2. In the event of an accident or incident, location data will facilitate emergency response and/or services, if required.  This will also provide data in support of vehicles loss and/or damage.
   3. Information on vehicle location and departure/return times will facilitate re-allocation of vehicles where they are operationally needed.
   4. Exception reports on vehicle use will provide information on engine idling duration, speeding and acceleration patterns.
   5. The GPS system is not punitive, nor will it be used to constantly monitor individual employees.  However, GPS information can be used to investigate unsafe and unauthorized vehicle useage.

   6. Where an incident raises a prospect of a legal claim against the District, the GPS information specific to that clam shall be sent to the District's insurers.