BOARD ANNUAL WORK PLAN

SEPTEMBER

Regular Board Meeting Agenda Items

• Review the audit report and management letter
• Approve the audited financial statements, fund transfers and appropriation of accumulated surplus
• Approve Framework for Enhanced Student Learning (FESL) Report
• Approve Annual Board Work Plan
• In an election year – approve orientation program for trustees following the Board elections
• Recognize Truth & Reconciliation Day
• Consider Policy implications of motions of previous year which have continuing force, if any

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Attend monthly COPACS meeting

OCTOBER

Regular Board Meeting Agenda Items

• Recognize World Teachers’ Day
• Review report on District Enrolment and approve related budget amendments
• Assess the effectiveness of the Board’s self-assessment plan utilized the past year and approve the Board self-assessment plan for the upcoming year
• Appoint or re-appoint the external auditor, if applicable
• Energy Plan Annual Presentation to Finance, Facilities & Technology

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Attend monthly COPACS meeting
• Annual Parent Involvement Meeting

NOVEMBER

• Annual General Meeting
• In an election year – commence orientation sessions
• Election of Chair/Vice-Chair
• Attend Remembrance Day Ceremonies
• Represent Board at BCPSEA Symposium

Committee & Events

• Attend monthly COPACS meeting

DECEMBER

• Regular Board Meeting and/or Annual Planning Day

Regular Board Meeting Agenda Items

• Approve budget development timelines, process and guiding principles
• Approve Statement of Financial Information (SOFI)
• Attend BCSTA Trustee Academy
• Approve policy positions for submission to BCSTA Provincial Council Meeting

Committee & Events

• Attend monthly COPACS meeting

JANUARY

Regular Board Meeting Agenda Items

• Provide direction through our Board representative to BCPSEA Annual General Meeting regarding provincial policy matters
• Review Fiscal Accountability Report
• Review Executive Annual Growth Plans

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Budget Advisory Committee meeting
• Attend monthly COPACS meeting

FEBRUARY

Regular Board Meeting Agenda Items

• Provide direction through our Board representative to BCSTA Provincial Council Meeting regarding provincial policy matters
• Approve final Amended Budget for current fiscal year
• Approve draft Budget Development process and circulate to stakeholders
• Approve Board budget priorities
• Review Fiscal Accountability Report
• Risk Management Accountability Report

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Budget Advisory Committee Meeting
• Attend monthly COPACS meeting

MARCH

Regular Board Meeting Agenda Items

• Approve District calendar
• Review Fiscal Accountability Report

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Attend monthly COPACS meeting

APRIL

Regular Board Meeting Agenda Items

• Approve policy positions for submission to BCSTA Annual General Meeting
• Review Fiscal Accountability Report
• Approve Board Authority Authorized Courses
• Approve Capital Plan Bylaw (from Ministry Capital Plan Response letter)
• Approve spending plan for Annual Facilities Grant

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Two Budget Advisory Committee Meetings
• School Communities and Public Budget meeting
• Attend monthly COPACS meeting

MAY

Regular Board Meeting Agenda Items

• Review Fiscal Accountability Report
• Approve proposed Trustee calendar for Board and Standing Committee meetings and related functions
• Approve budget for upcoming fiscal year

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Special Public Budget Meeting of the Board
• Attend monthly COPACS meeting

JUNE

Regular Board Meeting Agenda Items

• Review Fiscal Accountability Report
• Approve Board Development Plan
• Approve Long Range Facilities Plan
• Approve Five Year Capital Plan submission
• Approve Advocacy Plan
• Review Trustee remuneration

Committee & Events

• Attend Human Resources Committee, Finance, Facilities & Technology Committee, Policy Committee, Education Directions Committee
• Conduct annual facilitated Board self-evaluation
• Attend Graduation ceremonies
• Attend monthly COPACS meeting

ONGOING

• Attend trustee development/orientation sessions
• Attend school and district functions
• Review progress on the Strategic Planning results
• Approval of changes to specialty school fees
• Approval of changes to Community Use fees
• Approve changes to facility lease/license fees
• Hear appeals as required
• Ratify memoranda of agreement with bargaining units
• Make disbursements from Capital Reserve Fund
• Declare facilities surpluses to general school needs
• Approve disposition of real property (lands and buildings)
• Advance Board positions through BCPSEA
• Represent Board at BCSTA VISTA Branch Meeting
• Meetings with elected officials at other levels of government
• Board Planning Day
• Local Enhancement Agreement